Funding, Payment & Eligibility

Paying for an assistive technology evaluation, and for any recommended tools, can work in different ways depending on the setting and the individual's situation. This page describes possible pathways for general information only. It does not confirm coverage or eligibility, and availability varies. Whether any pathway applies to a specific person depends on that program's rules and the individual's circumstances.

Possible pathways may include:

School systems: For students, an evaluation may be arranged through a school or district process. For school systems, purchase orders may be accepted.

Independent Educational Evaluations (IEEs): When an IEE is provided at public expense, the applicable school or district process determines how the evaluation is arranged and paid. Families may also obtain independent evaluations privately. See Independent Educational Evaluations (IEEs).

Private payment: Individuals or families may choose to pay directly for an evaluation.

Insurance or Medicaid, where applicable: Some evaluations or devices may be covered in certain situations. Coverage is not guaranteed and depends on the plan and applicable rules.

Vocational rehabilitation: State vocational rehabilitation programs may support technology related to employment goals for those who qualify.

Veterans resources: Some veterans may have access to relevant programs or benefits.

State assistive technology programs: Many states have AT programs that offer information, device demonstration, loan, or reuse services.

Other funding programs: Additional local, nonprofit, or grant programs may exist depending on the person's needs and location.

Depending on the situation, families may explore private payment, insurance reimbursement, Medicaid or waiver programs, vocational rehabilitation, agency funding, or other sources. Each program establishes its own eligibility, provider, authorization, and reimbursement requirements. The availability of a funding source does not guarantee that a particular evaluation or provider will be covered.

Because eligibility rules differ across programs and change over time, we cannot promise coverage, reimbursement, or eligibility for any particular pathway. For information about the nonprofit's services and eligibility, visit AccessibilityClinic.org.

Why Some Evaluation Services Are Fee-Based

Providing an individualized assistive technology evaluation takes substantial professional time, training, and expertise, so some evaluation services are offered on a fee basis rather than at no cost. Charging for these services allows The Accessibility Clinic Inc. to continue offering assistive technology, AAC, educational, and IEE evaluations as part of its nonprofit mission, alongside the free educational information provided throughout this site.

How Evaluation Fees Support the Mission

Revenue generated through fee-based evaluation services is used to support The Accessibility Clinic Inc.'s nonprofit operations and mission-related activities, including accessibility and assistive technology services, educational resources and programs, assistive technology integration, family support, and other activities designed to increase access and independence for individuals with disabilities. These revenues help support the organization's ability to develop and deliver mission-related services and educational resources alongside the free information provided through its nonprofit web properties. See our Annual Impact Reports for examples of The Accessibility Clinic Inc.'s programs and mission-related activities.

This page provides general educational information and is not individualized professional, financial, insurance, or legal advice. It does not guarantee coverage, reimbursement, or eligibility. To discuss an individual situation, see Request an Evaluation.